From weddings, festivals and corporate activations to birthdays, baby showers, and brand launches — if it calls for drinks (or coffee), we’re there! No event is too big or too small.
The Traveling Spirit team is made up of hand-picked, talented bartenders who embody both professionalism and charm. Each person brings their unique energy while staying true to our guiding principle: “People will never forget how you made them feel.” The result? An unforgettable guest experience that’s reflected in the rave reviews we consistently receive.
Our standard uniform is a black Traveling Spirit polo and either black shorts, skort or pants. For more elevated events like weddings or corporate dinners- our staff will wear black or white button up shirt, black pants and black shoes. Want something different? We’re happy to match your theme with custom attire upon request.
The number of bartenders needed depends on your menu and the level of service you’d like for your event.
The industry standard when only serving beer & wine recommends one bartender for up to 75 guests. When serving beer, wine, mixed drinks, and/or signature cocktails, we recommend one bartender for every 50 guests.
For most events, our team needs 1 hour for setup and 1 hour for breakdown. This time may vary depending on what our staff is responsible for setting up versus what the host will provide and set up before our staff’s arrival.
For larger events, especially weddings, our team needs 1.5-2 hours for setup. This time includes unloading, parking, setting up the bar for efficient service, batching signature cocktails, and icing down beer, wine, etc.
However, there are some cases when our team may require more time for setup, particularly if there are multiple bars, signature cocktails, and glassware. Breakdown typically takes one hour.
You’re welcome to provide the alcohol, but for health, safety, and quality control reasons we do not allow clients to supply mixers, garnishes, or signature drink ingredients. This ensures our team has everything needed to provide consistent service and deliver the best guest experience possible.
Definitely! We send an estimate for the cost and amounts of alcohol with your initial proposal. Once you’ve booked and your menu is finalized, we’ll send you a customized shopping list so you know exactly what to buy.
No, we don’t provide alcohol directly. Once your menu is finalized and we understand your guest preferences, we’ll create an itemized shopping list tailored to your event. You can order everything online through Spec’s or Total Wine for delivery straight to your home or office — or pick it up from your preferred liquor store.
Yes! Through our sister company, The Traveling Bean, we offer full-service coffee and tea catering. From handcrafted espresso drinks and drip coffee to self-serve iced tea stations. It’s the perfect addition for morning events, weddings, or a late-night caffeine boost.
Yes, we can offer tastings on select Tuesday, Wednesday, or Thursday evenings at our office in central Houston for a fee of $250. This includes samples of up to six signature cocktails for up to 4 guests. The fee covers the bartender’s time and the ingredients needed for the tasting. Cocktail tastings are only scheduled and planned after services are secured.
No. We do not have a liquor license so we cannot collect money in exchange for alcoholic beverages. All of our services are based on a hosted bar model, where the host provides the alcohol and covers the cost of service.
Are you a nonprofit with a 501(c)(3)? Reach out — we’re happy to walk you through your options!
We’re based in Houston, TX, and travel throughout Texas. Travel fees and minimums may apply depending on distance.
We include a 20% service fee with every booking. This covers:
- 10% admin & planning – to cover the behind-the-scenes costs of prepping, coordinating, and planning for your event.
- 10% bartender gratuity – to ensure our bartenders are always taken care of! You can always leave additional gratuity when booking or on the day of your event.
We require a 33% non-refundable deposit to hold your date. The remaining balance is due 2 weeks before your event.
Cancellation Policy:
- Deposits are always non-refundable.
- If you cancel more than 7 days before your event, any additional payments you’ve made can be refunded or applied as credit toward a future event.
- If you cancel within 7 days of your event, no refunds will be issued.
Postponement Policy:
- If your event is postponed, services pause until a new date is confirmed. Payments will be applied to the rescheduled date.
- If the event is postponed a second time, the outstanding balance plus a non-refundable $300 rescheduling fee will be due in order to restart services.
- If your event is postponed within 7 days of the original date, additional fees may apply to cover lost product and bartender wages.
Due to our advanced booking model, we cannot accommodate cancellations due to rain. In the event of rain, we are happy to work with your tent vendor to find the appropriate size tent for our mobile bar.
Vintage Camper Bar
- Dimensions: 12 ft long x 7 ft wide x 9 ft tall
- Requires: a flat, level surface and clear access for setup, service, and breakdown
- Space Needed: about 10 ft wide x 14 ft long x 10 ft high, plus extra space for guests to gather
- Power: 1 standard outlet within 100 ft of the camper (no power? We can add a generator to your package)
Traveling Bean Coffee Cart
- Dimensions: 60″ wide x 25″ deep
- Requires: location must be ADA accessible
- Power: 1 dedicated 15-amp circuit within 50 ft
All Other Bar Setups
- Require: a flat, stable surface and adequate lighting so our bartenders can work safely and efficiently.
The earlier, the better! Our one-of-a-kind camper bar, “Betsy,” often books out 6 months in advance for Saturdays. Peak seasons — March through May and September through December — fill up quickly with weddings and holiday events.
That said, it’s always worth reaching out!
Yes! We carry both liquor liability and general liability insurance to cover our services, and all of our bartenders are TABC certified. We’re also happy to provide a Certificate of Insurance (COI) with an additional insured at no extra cost.
Because we do not sell alcohol, we do not hold a liquor license.
If your event is just around the corner, you’ll receive a questionnaire right away so we can begin finalizing the details. For bookings made further in advance, the questionnaire will arrive about one month before your event. From there, we’ll:
- Finalize your menu and any custom touches
- Send you a personalized alcohol shopping list
- Confirm all logistics so everything is ready to party
Start by filling out our contact page and we can chat about the details of your dream event!
